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Research >> Cloudtrend >> Power Apps >> Is Power Apps free with Office 365?
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Is Power Apps free with Office 365?

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Simplicity and smooth integration are what Microsoft had been improving in all their systems. Through the years, there had been many changes that include the reference to each of their products. Power Apps used to be PowerApps, Microsoft Flow is now referred to as Power Automate, and Common Service Data is now Microsoft Dataverse.

I know it could be confusing since there is also licensing involve and what comes with each product, and which one is free or subscription-based. 

Also, there is a lot of coming new and improved features in Power Apps this year. 

Low code apps would continue to soar upswing in tech strategy, and Power Apps is leading the way.

PowerApps is a service for creating business apps across platforms quickly and easily in just hours instead of longer days or even months. 

It has the flexibility of a blank canvas that could be connected to any data source with the power of rich forms, views, and dashboards modeled over data in Microsoft Dataverse. This tool adds duplicate detection to the Unified Interface experience, thus gaining improved accessibility for business process flow in mobile, enhanced global relevance search experience, and in-app notifications for model-driven apps.

The Office 365 subscription would include a license for the users in your tenant to use Power Apps to create canvas applications. It could be connected to data from Office 365 or external cloud systems through the use of the standard connectors. There are changes made effective last October 1, 2019. From there on, there would be a limit per day on the number of API calls you could make in Power Apps.

Power Apps has four major ways to license the functionality that includes Office 365. It is included in the service at no additional charge. Qualifying licenses for PowerApps include Business Premium, Business Essentials, F1 Plan, and the E1-E5 Enterprise Plans.  

Microsoft is offering smooth transition who got Power Apps early on in two ways. 

Existing apps and flows would continue to work. Users who have been using Power Apps with Office 365 using one or more of the listed Premium connectors will receive a transition period until October 1, 2020, or the expiration of their current Office 365 subscription term, whichever is longer. During the transition period, customers can continue to create additional apps using these connectors.

Besides, apps created before October 1, 2019, which are using the Premium connectors, will receive an extended transition period until October 1, 2024. During this time, these qualifying apps would be exempted from the Premium connector licensing requirements for the reclassified connectors.

The new functionalities of Power Apps

AI Builder

Power Apps would introduce new AI in preview as well as form processing improvements. New capabilities would include new region availability and signature detection in form processing to detect if a signature is present at a specific location in a document.

Power Apps portals integration

It would offer enhanced Power BI integration to support Microsoft Azure Analysis Services live connections and Customer Data Power BI function to send additional context for personalizing reports and dashboards for users.

Other new offerings from Power Apps

Mixed reality

Power Apps would further help in digitizing physical workflows by using mixed reality and connecting you to the physical world through new geospatial capabilities like maps.

Power Apps portals improvements

Power Apps portals would be enabled with low-code makers to roll out experiences to broad external audiences.

Sophisticated apps on a unified platform

Power Apps would combine the flexibility of a blank canvas that could connect to any data source with the power of rich forms, views, and dashboards modeled over data in Microsoft Dataverse.

Some features are available to opt-in to as part of early access on August 3, 2020, including all mandatory changes that would affect the users. 

More enabled features from Power Apps

Users, automatically

These features would include changes to the user experience and would be enabled automatically.

Admins, makers, marketers, or analysts, automatically

These features are meant to be used by administrators, makers, marketers, or business analysts and are also enabled automatically.

Users by admins, makers, or analysts

These features should be enabled or configured by the administrators, makers, or business analysts to be made available for their users.

For a list of the countries or regions where Dynamics 365 business applications are available, go to the International availability guide of Power Apps. For more information about geographic areas and datacenters and regions, go to the Dynamics 365 and Microsoft Power Platform availability page.

Dynamics 365 is a cloud-based solution that would be able to provide all that you need for CRM and ERP in just a single package. It’s also under Microsoft 365 or Office 365 that you could also avail of Power Apps.

After Thoughts

Microsoft has many continued changes that give the best flawless services to its users and make all its products so innovative yet so easy to use.

Power Apps is one of them as it continues to have a broader range of services and functionalities through the years. 


Cloudtrend is a Microsoft partner. Our company offers consulting services for building Power Apps. Contact us today for a free consultation.

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